How We Collect Data

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There are several ways in which DOSportUK may collect data from our members, volunteers, or partners:

- Through our online member forms when you join as a member

- Through our online contact form

- Through our online booking system

- Via email conversations

- Via telephone conversations

- In person

All personal data collected that is processed in line with the priniciples of the General Data Protection Regulation 2018.

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What Data Do We Collect?

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We currently collect and process the following personal information from our members and volunteers.

- Personal Contacts, identifiers and characteristics; such as names, DOB, contact

details and details regarding any medical related issues.

- Payment details if booking online

- Images and videos (only when agreed prior)

- Stories and anecdotal work (only when agreed prior)

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Why Do We Collect This Data?

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DOSportUK collects this personal data from you mainly for one of the following reasons:

- To be able to contact you regarding the work we provide

- To have information in case of an emergency

- To be able to process payments for services provided by DOSportUK

- Reporting figures and statistics to funding bodies and partners

- To help DOSportUK provide information and case studies to promote the work

we do on a wider scale

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How Do We Store This Data?

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Your data is securely stored digitally by DOSportUK through the website. We run our season from September through to August. At this point all details for the previous year will be deleted from the records. Once members and volunteers sign up for a new season, we will then start this cycle again for 12 months.

Members, Volunteers, and Partners have the right to remove this data at any point during the season if they so choose. Please contact jacob@dosportuk.co.uk to do so.

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Your Data Protection Rights

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Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

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Please contact us using jacob@dosportuk.co.uk you wish to make a request.

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Data Protection Officer and Right To Complain

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We have appointed a Data Protection Officer (“DPO”) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the

DOSportUK Data Protection Officer.

Glossop Gasworks, Arundel Street, Glossop, SK13 7AB

Email: jacob@dosportuk.co.uk

You also have the right to make a complaint at any time to the Information Commissioner’s Office (“ICO”), the UK supervisory authority for data protection issues about the way in which we process (or have processed) your personal information. You can contact the ICO by writing to:

Information Commissioner's Office

Wycliffe House, Water Lane, Wilmslow, SK9 5AF

E: casework@ico.org.uk

T: 0303 123 1113

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Changes To This Data Protection Statement/Privacy Notice

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We reserve the right to update this data protection statement/privacy notice at any time. We may also notify you in other ways from time to time about the processing of your personal information.

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